ࡱ> !` bjbj\\ 2>>}O > CCCC,"DHZ,EEEEEFFFkXmXmXmXmXmXmX$t[h]Xq NFFNNX EEZjOjOjON" E EkXjONkXjOjOO OEE [CN^O'PDZ0HZOx^TOx^OOx^ P F6IjOJDKFFFXXTOFFFHZNNNN$%CC T 6:   INCLUDEPICTURE "../../images/gcccd.logo.horz.gif" \* MERGEFORMAT \d  GOVERNING BOARD MINUTES OF THE ADJOURNED REGULAR MEETING Tuesday, February 24, 2004 The adjourned regular meeting of the Governing Board of the 51Ƶ District was held on Tuesday, February 24, 2004, at 6:30 p.m., in the Heritage of the Americas Museum, Cuyamaca College, 900 Rancho San Diego Parkway, ElCajon, California. Members Present: Trustees Alexander, Caruthers, and Kraft; Student Trustees Anderson and Collins Members Absent: Trustees Clark and Cutting Others Present: Chancellor Suarez, Presidents Martinez and Perri, Vice Chancellors Austin and McMahan, district and college administrators, members of the staff, students, press, and interested citizens.Call to OrderCall to orderThe meeting was called to order at 6:30 p.m. by Board President Ronald D. Kraft.Adjourn to Closed SessionClosed sessionKraft adjourned the open session at 6:30 p.m., and the Board met in closed session from 6:31 p.m. until 7:30 p.m., pursuant to Government Code Section 54957.6 toconfer with the District Chief Negotiator regarding UnitedFaculty, California School Employees Association (CSEA), Administrators Association, andSupervisory/Confidential matters.Reconvene in Open Session/Announcement of Closed Session Action(s)Open sessionBoard President Kraft reconvened the open session at 7:33 p.m. Kraft, in accordance with Government Code Section 3547 et al, invited public comment relative to announcements of proposed Tentative Agreements between the District and CSEA, Chapter 707, and the United Faculty; and an announcement of intention to adopt management proposals relative to changes to the CSEA agreement, as presented in Items 136 and 137 on the Docket of Business.On the motion of Members Alexander/Caruthers, with a vote of 3-0 (Members Clark and Cutting were absent), the Board opened a public hearing on the above-mentioned items. Hearing no public comment, on the motion of Members Alexander/Caruthers, with a vote of 3-0, the public hearing was declared closed. Public hearingKraft announced that the Board, in closed session: With a vote of 3-0, adopted management proposals relative to the agreement between the District and CSEA, Chapter 707, as outlined on the Docket of Business; andCSEA agreement Anticipating no negative public comment, with a vote of 3-0, approved the proposed Tentative Agreement between the District and the United Faculty. United Faculty agreementApproval of MinutesMinutesOn the motion of Members Caruthers/Alexander, with a vote of 3-0, the Board approved as presented the minutes of the January 20, 2004, special and regular meetings. 1/20/04 special and regular meetingsChanges to Docket of BusinessChanges to DocketChancellor Suarez announced the following changes to the Docket of Business:  Item 201 (Revise Board Policy 2725 Board Member Compensation) was removed from the Docket of Business. Item 502 (Short Term Hourly Assignments) On Attachment A, Adam Ogden was removed from the list of Grossmont College volunteers. Item 659 (Part-Time and Extra Pay Assignments) A revised Attachment A was distributed. Item 660 (Sabbatical Leave Requests) Mike Wangler was inadvertently omitted from the list of sabbatical leave requests from Cuyamaca College.Report of the Board PresidentReport of Bd. Pres. Board President Kraft announced that Trustee Clark was ill and unable to attend the Board meeting. He reported that Trustee Cutting was feeling stronger following his recent surgery and plans to attend the March Board meeting. Trustees Clark and Cutting absentKraft issued the Oath of Office to Interim Grossmont College Student Trustee Peter Anderson, who was welcomed by the Board.Peter Anderson new GC Student TrusteeReports of the Governing BoardReports of the BoardTrustee Alexander reported that Trustee Cutting asked him to relay his support of Propositions 57 and 58 on the March 2 ballot, which are presented in Item 203 on the Docket of Business. Alexander on behalf of CuttingReport of the ChancellorReport of ChancellorChancellor Suarez introduced Frank Lavaega, Public Safety Officer, who was representing CSEA at the meeting. Suarez announced that Director of Intergovernmental Relations Quittner received the C.Allen Paul Business Education Award in recognition of her outstanding work in education at the San Diego East County Chamber of Commerce Annual Awards Dinner.Quittner receives C. Allen Paul awardSuarez called on the Presidents, who presented items of interest from their respective campuses. Presidents reportsSuarez called on Vice Chancellor McMahan, who invited Henry Eimstad, Director of Information Systems, to present the quarterly update on the Districts 2003-2004 Technology Plan. Technology Plan updateSuarez called on Vice Chancellor Austin, who congratulated the College Presidents for bringing FTES to within one half of one percent of the FTES projections, which he described as extraordinary. Austin introduced Robert Wilkinson, CPA, who reviewed the 2002-2003 District Audit Report, presented in Item 653 on the Docket of Business, and the 2002-2003 Auxiliary and Foundations Audit Reports, presented in Item 654. He reported the audit was an unqualified, or clean opinion, with no significant findings, and commended staff for their work in completing the audit. Austin added his congratulations to staff members Sue Rearic and Bernadette Sampson for doing a great job.2002-2003 District Audit Report and Auxiliary and Foundations Audit ReportsAustin introduced Dan Lathus, CPA, who reviewed the 2002-2003 Pension Eligible Alternative Retirement (PEAR) Plan Audit, presented in Item 655 on the Docket of Business, which was also described as an unqualified clean opinion, with no adjustments proposed and no disagreements with management. Austin commended Vice Chancellor McMahan, Director of Risk Management Bob Eygenhuysen, and District Controller Sue Rearic, who developed the PEAR Plan three years ago. 2002-2003 PEAR Audit ReportAustin presented representatives from architectural firms for three major upcoming facilities projects being presented to the Board in Items 402, 403, and 404 on the Docket of Business. He introduced Clifford Smith, Principal in Charge, and Donald Marks, Project Manager, of International Parking Design, Inc., the firm selected for the Grossmont College Parking Structure project (Item 402); Principal Bill Magnusson and Project Manager Felipe Ricketts, of the architectural firm Mosher, Drew, Watson and Ferguson, which was chosen for the Grossmont College Student Services Center and Student Center projects (Item 403); and Christopher Torrey, Principal, and James Raven, Project Manager, LPA, Inc, the firm selected to provide architectural services for the Cuyamaca College Student Center (Item 404). Architectural firm principals introducedDirector of Intergovernmental Relations Quittner presented an update on legislative issues, including the Governors proposed budget, which includes $80 million for equalization, and reported that 30 districts were represented at the Under-Funded Districts Caucus held in conjunction with the Community College League of California (CCLC) Legislative Seminar. She thanked the Associated Student organizations and Academic Senates for getting the word out on voter registration in cooperation with the League of Women Voters. She urged support of Propositions 57 and 58 on the March 2 ballot, and thanked Board President Kraft for his article in support of Proposition 55, which is consistent with the Districts legislative program.Legislative updateSuarez called the Boards attention to a calendar of events, which was provided in the Board mail packets. Calendar of eventsConsent CalendarConsent CalendarItem 309 (Student Parking Fees for 2004-2005) was pulled from the Docket of Business for discussion. Adoption of Consent CalendarOn the motion of Members Alexander/Caruthers, with a vote of 3-0, the Board approved the Consent Calendar, which included:OperationsOperations Adopting Resolution 04-016 supporting Proposition 55, the Kindergarten-University Public Education Facilities Bond Act of 2004, on the March 2, 2004, ballot, as recommended by the Chancellor. See Exhibit 202, which is made a part of these minutes.Resolution 04-016 Supporting Prop. 55 Adopting Resolutions 04-017 supporting Proposition 57, The Economic Recovery Bond Act, and 04-018, supporting Proposition 58, The California Balanced Budget Act, on the March 2, 2004, ballot, as recommended by the Chancellor. See Exhibit 203, which is made a part of these minutes.Resolutions 04-017 and 04-018 Prop. 57 and Prop. 58Budget and FinanceBudget & Finance Accepting a report on the current budget status, and granting authority to the Chancellor to approve budget changes. See Exhibit 301, which is made a part of these minutes.Budget status and requested changes Accepting revenues, new grants, and revisions to the working budget, and granting authority to the Chancellor to budget these funds. See Exhibit 302, which is made a part of these minutes.Budget revisions Ratifying the action of the Chancellor in approving purchase orders and warrants issued during the month of January 2004, and granting authority to execute appropriate documents. See Exhibit 303, which is made a part of these minutes.Purchase orders January 2004 Ratifying the action of the Chancellor in signing agreements, and granting authority to accept, budget, and spend any proceeds therefrom. See Exhibit 304, which is made a part of these minutes.Ratification of signatures on agreements Granting authority to the Chancellor to accept, budget, and spend, as appropriate, donations tothe Grossmont-Cuyamaca Community College District. See Exhibit 305, which is made a part of these minutes.Donations Authorizing the sale of Enron Corporation bankruptcy claims to Prime Shares, as recommended by the Chancellor, and authorizing the Chancellor to execute all necessary documents. See Exhibit 306, which is made a part of these minutes.Sale of Enron bankruptcy claims Granting authority to the Chancellor to authorize Marion de Koning, Art History Instructor, Grossmont College, to participate in the San Diego and Imperial Counties Community Colleges Association (SDICCCA) Study Abroad Consortium for one semester; and travel to Florence, Italy, to teach for t he period of September 9 - December 4, 2004. See Exhibit 307, which is made a part of these minutes. GC out-of-country travel to Florence, Italy Adopting Resolution 04-015, as recommended by the Chancellor, certifying approval of California Department of Education Instructional Materials and Supplies Grant for Grossmont College and Cuyamaca College Child Development Centers, and authorizing designated personnel to sign contract documents for fiscal year 2003-2004. See Exhibit 308, which is made a part of these minutes.Resolution 04-015 Calif. Dept. of Ed.Public Works ProjectsPublic Works Projects Granting authority to the Chancellor to approve Change Orders on Bid Packages C4001-C4031, Grossmont College Learning Resource Center Expansion and Library Remodel/Technology Mall. See Exhibit 401, which is made a part of these minutes.Bid Pkg. C4001-C4031 GC LRC Expansion and Library Remodel  Granting authority to the Chancellor to enter into an agreement with International Parking Design, Inc., for architectural services for the Grossmont College parking structure. See Exhibit 402, which is made a part of these minutes.Architectural services GC parking structure Granting authority to the Chancellor to enter into an agreement with Architects Mosher, Drew, Watson, Ferguson, for architectural services for the Grossmont College Student Services Center & Student Center. See Exhibit 403, which is made a part of these minutes.Architectural services GC Stdt Serv. Ctr. Granting authority to the Chancellor to enter into an agreement with LPA, Inc., for architectural services for the Cuyamaca College Student Center. See Exhibit 404, which is made a part of these minutes.Architectural services CC Stdt. Ctr. Granting authority to the Chancellor to: a) Award Bid C5327 Cuyamaca College Spectrometer System, to the lowest responsive bidder meeting terms, conditions, and specifications; and b) Execute appropriate contract documents prior to ratification by the Governing Board at the next meeting following the bid opening. See Exhibit 405, which is made a part of these minutes.Bid C5327 CC Spectrometer SystemPersonnelPersonnel Ratifying the action of the Chancellor in approving classified and academic personnel actions during the period of January 21, 2004, through February 23, 2004. See Exhibit 501, which is made a part of these minutes. Personnel actions 1/21/04-2/23/04 Approving short-term temporary, non-academic assignments, and certifying ending dates, as recommended by the Chancellor. See Exhibit 502, which is made a part of these minutes.Short-term temporary assignmentsItem(s) Pulled from Consent Calendar for Discussion Following a statement by Student Trustee Anderson, on the motion of Members Caruthers/Alexander, with a vote of 3-0, and an advisory vote reluctantly cast by Student Trustee Anderson in favor of the item, the Board granted authority to the Chancellor to establish the 51Ƶ District student parking fees for 2004-2005. See Exhibit 309, which is made a part of these minutes.Student parking fees for 2004-2005InformationInformationThe Board accepted the following reports for information:FIJKL[\  : ;   e f #$%&'2468:<N/0οοογγ#hNN5>*CJOJQJ\^JaJhNN5>*OJQJ\hNN5>*\ hNN5\hNNOJQJ^JhNN5CJ\aJhNNCJaJhNNjhNNUhNN5CJ\?JL\  I |rrr H$If^HH$If]^HIkd[$$Ifed; L)**622 l4ait; ytNN$Hd$If^Ha$$ p@ Hd$If^Ha$ I   , : ; 4\kdY$$Ifed; 0L)  *622 4ait; ytNN d$If $d$IfIkd$$Ifed; L)**622 l4ait; ytNNh$If^`; $x$If^$$If\kd&$$Ifed; 0L)  *622 4ait; ytNN dx$If    1\kd$$Ifed; 0L)  *622 4ait; ytNN$x$If^$If\kd$$Ifed; 0L)  *622 4ait; ytNN X e f $If\kd$$Ifed; 0L)  *622 4ait; ytNN$x$If^$$If $&'3\kd'$$Ifed; 0L)  *622 4ait; ytNNx$If^$If\kdZ$$Ifed; 0L)  *622 4ait; ytNN48:3\kd$$Ifed; 0L)  *622 4ait; ytNN$If\kd$$Ifed; 0L)  *622 4ait; ytNNx$If^:\kd $$Ifed; 0L)  *622 4ait; ytNNx$If^h$If^h`'/03-$If\kd( $$Ifed; 0L)  *622 4ait; ytNNx$If^$If\kd[ $$Ifed; 0L)  *622 4ait; ytNN,$x$If^$$If\kd $$Ifed; 0L)  *622 4ait; ytNN$If,-{|}234:;"# ""$$ (!(+++++++++6,8,:,<,t,v,x,z,|,r-t-hNN5>*\hNNCJOJQJ^JaJhNNOJQJ hNN5\hNNOJQJ^JhNNQ,-{}~/\kd $$Ifed; 0L)  *622 4ait; ytNN$x$If^x$If\kd $$Ifed; 0L)  *622 4ait; ytNN~\kd\$$Ifed; 0L)  *622 4ait; ytNN$Ifh$If^h`3\kd$$Ifed; 0L)  *622 4ait; ytNN$Ifh$If^h`\kd)$$Ifed; 0L)  *622 4ait; ytNN34:A\kd$$Ifed; 0L)  *622 4ait; ytNN\kd$$Ifed; 0L)  *622 4ait; ytNN$If:;A\kd*$$Ifed; 0L)  *622 4ait; ytNN$If\kd]$$Ifed; 0L)  *622 4ait; ytNNA\kd$$Ifed; 0L)  *622 4ait; ytNN$If\kd$$Ifed; 0L)  *622 4ait; ytNN4\kd^$$Ifed; 0L)  *622 4ait; ytNNx$If dx$If\kd$$Ifed; 0L)  *622 4ait; ytNN"#1\kd$$Ifed; 0L)  *622 4ait; ytNN$If\kd+$$Ifed; 0L)  *622 4ait; ytNN$x$If^# "A\kd$$Ifed; 0L)  *622 4ait; ytNN\kd$$Ifed; 0L)  *622 4ait; ytNN$If"""$$$' (A\kd,$$Ifed; 0L)  *622 4ait; ytNN\kd_$$Ifed; 0L)  *622 4ait; ytNN$If (!(*++~++A\kd$$Ifed; 0L)  *622 4ait; ytNN$If\kd$$Ifed; 0L)  *622 4ait; ytNN+++++6,:,A\kd`$$Ifed; 0L)  *622 4ait; ytNN$If\kd$$Ifed; 0L)  *622 4ait; ytNN:,<,v,z,|,r-v-9\kd$$Ifed; 0L)  *622 4ait; ytNN$If$$If\kd-$$Ifed; 0L)  *622 4ait; ytNNt-v-x--------///0U1V1h1i1y1z12223333h5j5l5~57777|9~999<;>;@;R;f=h=j=|=v?@@@ C CVCXCZCCCCCCCC EFFF>H@HBHTHJJJɹhNNCJaJhNNOJQJhNNCJOJQJ^JaJhNNCJOJQJaJ hNN5\hNN5>*\hNNOJQJ^JhNNIv-x----2\kd!$$Ifed; 0L)  *622 4ait; ytNN$Ifdx$If^\kd $$Ifed; 0L)  *622 4ait; ytNN-/// 1U1\kda"$$Ifed; 0L)  *622 4ait; ytNN$Ifdx$If`U1V1i1z1{12\kd#$$Ifed; 0L)  *622 4ait; ytNN$Ifdx$If^\kd.#$$Ifed; 0L)  *622 4ait; ytNN{1n333F5h5|h$If^h`\kd$$$Ifed; 0L)  *622 4ait; ytNN$Ifhdx$If^h`h5j5T7772\kdb&$$Ifed; 0L)  *622 4ait; ytNN$Ifdx$If`\kd%$$Ifed; 0L)  *622 4ait; ytNN7*9|9~9(;<;hx$If^h`\kd/'$$Ifed; 0L)  *622 4ait; ytNN$Ifh$If^h`<;>;&=f=h=1\kd($$Ifed; 0L)  *622 4ait; ytNN$Ifhx$If^h`\kd'$$Ifed; 0L)  *622 4ait; ytNNh=J?v?w? 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The Board considered the Grossmont-Cuyamaca Community College District quarterly financial reports, as presented by the Chancellor: a. Quarterly Financial Status Report for the period ending, December 31, 2003; b. Quarterly Report on Trust Fund Balances as of December 31, 2003; and c. Schedule of Investments Report dated February 2, 2004. See Exhibit 652, which is made a part of these minutes.District quarterly financial reports 2002-2003 District Audit Report. The Board considered the 2002-2003 Grossmont-Cuyamaca Community College District Audit Report, as presented by the Chancellor. See Exhibit 653, which is made a part of these minutes.District Audit Report 2002-2003 Auxiliary and Foundations Audit Reports. The Board considered the 2002-2003 Cuyamaca College and Grossmont College Foundation Audit Reports, and the Grossmont-Cuyamaca Community College District Auxiliary Organization Audit Report, as presented by the Chancellor. See Exhibit 654, which is made a part of these minutes.Auxiliary and Foundations Audit Reports 2002-2003 Pension Eligible Alternative Retirement (PEAR) Plan Audit Report. The Board considered the 2002-2003 Grossmont-Cuyamaca Community College District Pension Eligible Alternative Retirement (PEAR) Plan Audit Report, as presented by the Chancellor. See Exhibit 655, which is made a part of these minutes.PEAR Plan Audit Report Employment of Probationary Faculty as Tenured Faculty Beginning with the the 2004-2005 Academic Year. The Board considered employment of probationary faculty members as tenured faculty beginning with the 2004-2005 academic year, as recommended by the Chancellor. See Exhibit 656, which is made a part of these minutes.Tenured faculty Employment of Probationary Faculty with Two-Year Contracts for 2004-2005 and 2005-2006. The Board considered employment of probationary faculty members who will be employed with third-year contracts with two-year terms for the 2004-2005 and 2005-2006 academic years, as recommended by the Chancellor. See Exhibit 657, which is made a part of these minutes.Probationary faculty with two-year contracts Employment of Probationary Faculty for Second One-Year Contracts for 2004-2005. The Board considered employment of probationary faculty who will enter into second one-year contracts for the2004-2005 academic year, as recommended by the Chancellor. See Exhibit 658, which is made a part of these minutes.Probationary faculty with second one-year contracts Part-Time and Extra-Pay Assignments, January 20, 2003, through June 1, 2004. The Board considered the Grossmont-Cuyamaca Community College District part-time and extra-pay assignments report for the period of January 20, 2004, through June 1, 2004, as presented by the Chancellor. See Exhibit 659, which is made a part of these minutes.Part-Time and Extra-Pay Assignments Sabbatical Leave Requests for Fall 2005. The Board considered five sabbatical leave requests, as presented by the Chancellor, for the academic year Fall 2005 for Grossmont and Cuyamaca College academic faculty as follows: Grossmont: Marion deKoning, Sonia Gaine, and Gary Jacobson;. Cuyamaca: Pat Setzer and Mike Wangler. See Exhibit 660, which is made a part of these minutes.Sabbatical leave requestsStaff CommunicationStaff CommunicationUnited Faculty President Amov expressed dismay regarding Trustee Cutting s setback and commented on his compassion and warmth. He expressed appreciation on behalf of the United Faculty for ratification of the Tentative Agreement and congratulated the District and United Faculty Chief Negotiators for the work they put into the negotiations process, which serves the interests of both sides.AmovGrossmont Academic Senate President Smith reported the Senates are looking at Statewide Senate changes being considered for graduation requirements for math and English and are also looking at student learning outcomes as part of the accreditation process. She reported that part-time faculty have been involved in the Senate, and plan to develop a committee to look at part-time issues. SmithCuyamaca Academic Senate President Setzer extended best wishes to Trustee Cutting and his family and observed that sadness has been a universal reaction to learning about his illness. He added he has been impressed with the way Trustee Cutting has become such an involved and proactive member of the Board in a short period of time. Setzer commended the District negotiating team and the United Faculty for successful negotiations and ratification of the agreement. He reported he has been invited to be a presenter on the issue of equalization at the upcoming Academic Senate Plenary Session. He commented on the progress of equalization in the Governor s budget and credited Chancellor Suarez and District leadership. SetzerAdministrators Association President Taccone relayed thoughts and prayers for Trustee Cutting and his family on behalf of the Administrators Association.TacconeClassified Senate Representative Murray reported she visited Trustee Cutting and he was as jovial as ever, entertaining everyone in the hospital room. She wished him well on behalf of the Classified Senate and Grossmont College. She presented a draft newsletter, Classified Pro, which will be published in an effort to increase communication among the constituencies.MurraySupervisory/Confidential Representative Yale expressed condolences to Trustee Cutting and commented she looks forward to seeing him at the March Board meeting.YaleCSEA Representative Laveaga also extended best wishes and prayers to Trustee Cutting and reported CSEA is doing its best to reach middle ground with regard to negotiations. LaveagaAdjournmentAdjournmentBoard President Kraft adjourned the meeting at 8:35 p.m. Respectfully submitted, Omero Suarez, Ph.D. Chancellor and Secretary to the Governing Board Mary V. Watkins Recording Secretary Approved by the Governing Board March 16, 2004. Ronald D. 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